Business context
The coffee equipment rental model is widely used in the HoReCa and office coffee solutions segment. Coffee machines are installed in offices, coworking spaces, hotels and enterprises, and income is generated through beverage consumption and ingredient supply.
A key feature of this model is the linking of revenues and expenses to the actual use of equipment.
The main problem
Without telemetry, monitoring coffee and ingredient consumption is based on rough calculations and manual reporting:
- it is difficult to determine exactly how many drinks were prepared;
- it is impossible to correctly calculate the consumption of ingredients;
- disputes arise between the tenant and the supplier;
- ingredient orders are either excessive or untimely;
- There are no objective statistics on equipment utilization.
This is especially critical when scaling or working with enterprise clients.
Solutions with PayMax
With PayMaxBox, telemetry records each beverage preparation operation and transmits data to the control system.
PayMax allows you to:
- count the actual number of drinks prepared;
- automatically calculate ingredient costs;
- forecast the need for supplies;
- analyze the loading of coffee machines;
- identify inefficient or idle points.
The system creates an objective digital basis for the rental and service model.
Business result
For coffee solution providers and operators, this provides:
- precise cost control;
- transparent settlements with clients;
- reducing ingredient losses;
- logistics optimization;
- reasoned analytics for reviewing lease terms.
PayMax transforms coffee service from “guesswork” to a managed business process.
